- GSIS: Graduate School of Information Sciences, Tohoku University
- 6-3-09 Aoba, Aramaki, Aoba-ku, Sendai 980-8579 JAPAN
- Phone: 022-795-5814
- FAX: 022-795-5815
- E-mail:
Certificates and Transcripts
How to obtain various certificate while in school
The following certificates can be issued from automatic certificate machines.
There are 8 machines on campus, and any student (regular student) can use them.
- Certificate of enrollment (Japanese/English)
- Certificate of Prospective Completion (Japanese/English) *only the final year
- Transcript of Academic Record (Japanese/English)
- School Student Passenger Fare Discount Certificate (Student Discount Certificate)
- Certificate of Health Examination
- Tuition fee receipt (Japanese)
* Issuance of "Graduation Certificates" from Automatic Issue Machines:
Students who have graduated from undergraduate course at TU and entered the master's program in the same year can have their graduation certificates issued by an automatic issuing machine. (If you have graduated from an undergraduate school of the Tohoku University and entered a graduate school after having been a research student, a graduation certificate cannot be issued by the automatic certificate machine.)
Please note that an undergraduate transcript is not available.
* Doctoral Program students are not available for undergraduate Certificate of Graduation and master’s degree Certificate of Completion from the automatic machine.
Location and Operating Hours of Automatic Certificate Issuance Machines
(Your student ID card and Tohoku-Dai ID password are required to use the machines.)
| Kawauchi Kita Campus(1st floor of the *Center, Entrance Hall) | 8:30-21:00 Everyday |
| Kawauchi Minami Campus (Multidisciplinary Research Building Common Space) |
8:30-19:00 Monday to Friday |
| Katahira Campus (Extended Education & Research Building Entrance Hall) |
8:30-17:00 Monday to Friday |
| Aobayama North Campus (Faculty/Graduate School of Science) |
8:30-21:00 Monday to Friday |
| Aobayama East Campus (School/Graduate School of Engineering,Center Hall 1F) |
8:30-20:00 Monday to Friday 10:00-14:00 on weekends |
| Aobayama New Campus (Multidisciplinary Research Laboratory for Agricultural Science 1F) |
8:30-18:00 Monday to Friday |
| Seiryo Campus (Seiryo Hall 1F) |
8:30-21:00 Monday to Saturday |
＊ Center = Education and Student Support Center on Kawauchi Kita Campus
How to apply
Please submit your application via the Google Form (a Google account is required).:
https://forms.gle/5mbywR1X4DqsxTPdA
*Only five copies can be issued at one time.
Be sure to submit via google form.
・ID (driver's license, health insurance card, passport, etc.) Current students should submit student ID card.
・If you wish the Certificate be sent by mail, then please prepare a return envelope(affix a stamp and write your name and address)
If you are unable to use the Google form:
Please send the following documents to Educational Affairs Section GSIS.
Please send the following documents to Educational Affairs Section GSIS.
E-mail:
|
・Application for Certificate [Download of application for Certificate(Format)]
・Copy of ID (driver's license, health insurance card, passport, etc.)
・Return envelope(affix a stamp and write your name and address)
|
* The subject line of the e-mail should be "Request for Certificate Issuance".
* Please send a return envelope(affix a stamp and write your name and address) to Educational Affairs Section GSIS.
The certificate will be sent in the return envelope.
If you changed your name after graduation:
Please submit an official document (issued within the last 3 months) showing both your former and current names.
Please note that certificates will be issued using only your former name.
Please submit an official document (issued within the last 3 months) showing both your former and current names.
Please note that certificates will be issued using only your former name.
Postage for Domestic Mail
・Add 300yen postage stamps if you wish express mail delivery.(Only if sending to an address in Japan)
・As a rule, transcripts are "strictly sealed".
* "Strictly sealed" means that the certificate is placed in an envelope and glued so that its contents cannot be opened.
| Standard size (Long type -3: 23.5cm x 12cm) up to 50g | 110yen (3-4 copies) |
|---|---|
| Non-standard size (Square type -2: 33.5cn x 23.8cm) up to 100g | 140yen |
How to apply at Educational Affairs Section GSIS Counter
Please apply in advance via Google Form: https://forms.gle/5mbywR1X4DqsxTPdA
*Only five copies can be issued at one time.
We will contact you by email once your certificate is ready.
Be sure to bring:
・ID (driver's license, health insurance card, passport, etc.) Current students should bring student ID card.
Be sure to bring:
・ID (driver's license, health insurance card, passport, etc.) Current students should bring student ID card.
*Current students should use the automatic certificate issuance machines.
If applied by proxy
・Enter the name of the proxy in the "Name of proxy" field on the Google Form or the application for Certificate.
・Submit a copy of both the proxy's and the student's ID.
Application From Overseas
Please send the following required documents to Educational Affairs Section GSIS.
Sending method is only by airmail or EMS (Express Mail Service)
required documents
* Documents 1) and 2) can also be submitted via the Google Form.
Google form: https://forms.gle/5mbywR1X4DqsxTPdA
| If sending by airmail 1)Application for Certificate [Download of application for Certificate(Format)] 2)Copy of your ID (driver's license, health insurance card, passport, etc.) 3)Return envelope(affix a stamp and write your name and address) Please stuck stamps for the international postage fee on an envelope. |
| If sending by EMS 1)Application for Certificate [Download of application for Certificate(Format)] Please indicate that you wish to receive EMS (Express Mail Service). 2)Copy of your ID (driver's license, health insurance card, passport, etc.) 3)Return envelope(affix a stamp for the EMS fee) Please prepare a square type-2 size(33.5cn x 23.8cm) envelope. *EMS labels will be provided by the GSIS office. *Please email us your sending address, country, postal code, and phone number to be included on the EMS label. |
・Please check the Japan Post website for the International Reply Coupon (IRC), EMS (Express Mail Service) rates, and whether or not
EMS is handled.
https://www.post.japanpost.jp/cgi-charge/index.php?lang=_en
・If you cannot obtain Japanese stamps, please send an "International Reply Coupon (IRC)" for the required fee together with the above
required documents.1 IRC is equivalent to 160 Japanese yen.
・Return postage stamps must be Japanese stamps or international reply stamp coupons (IRC)
*Overseas stamps are not acceptable.
・Please apply well in advance, as it takes time to mail the application overseas.
Commission charge
A commission charge is unnecessary. Please bear the mailing cost only.
Issuing days (excluding Saturday, Sunday, and public holidays)
- Certificate in Japanese / 2 days after acceptance
- Certificate in English / About 1week after acceptance
・If mailing overseas, it may take an additional week. Please apply well in advance.
・Certificate requests received during the summer and New Year holidays will be processed and issued after the holiday period.
・Please note that it may take up to 10 days from the date of receipt to the date of dispatch of certificates for those who completed their studies before March 2003 (March 2004).