- GSIS: Graduate School of Information Sciences, Tohoku University
- 6-3-09 Aoba, Aramaki, Aoba-ku, Sendai 980-8579 JAPAN
- Phone: 022-795-5814
- FAX: 022-795-5815
- E-mail:
Certificates and Transcripts
The new Certificate Issuance System will be launched on October 2. 2026.
Certificates can be requested online in advance and issued at on-campus automatic certificate machines
Certificates can be requested online in advance and issued at on-campus automatic certificate machines
or major convenience stores in Japan.
This system is available to current students and graduates from March 2020 onward.
This system is available to current students and graduates from March 2020 onward.
[Contact Information]
Certificate Issuance Service Call Center (Japanese only)
Phone Number: 06-6809-4327
Available 24 hours a day, 365 days a year
Certificate for current student・Graduates from March 2020 Onward
Current students and graduates who completed studies after March 2020 should apply through the new Certificate Issuance System.
*Non-degree students may obtain only a Health Certificate.
・Certificate of enrollment (Japanese/English)
・Certificate of Prospective Completion (Japanese/English) *only the final year
・Transcript of Academic Record (Japanese/English)
・School Student Passenger Fare Discount Certificate (Student Discount Certificate)
・Certificate of Health Examination
・Tuition fee receipt (Japanese)
Certificate for Graduates Before March 2020 / Other Certificates
Graduates Before March 2020, as well as those who wish to request certificates that cannot be issued through the new system, please apply using the Google Form.
Please submit your application via the Google Form (a Google account is required).:
https://forms.gle/5mbywR1X4DqsxTPdA
*Only five copies can be issued at one time.
Be sure to submit via google form.
・ID (driver's license, health insurance card, passport, etc.) Current students should submit student ID card.
・If you wish the Certificate be sent by mail, then please prepare a return envelope(affix a stamp and write your name and address)
・ID (driver's license, health insurance card, passport, etc.) Current students should submit student ID card.
・If you wish the Certificate be sent by mail, then please prepare a return envelope(affix a stamp and write your name and address)
If you are unable to use the Google form:
Please send the following documents to Educational Affairs Section GSIS.
Please send the following documents to Educational Affairs Section GSIS.
E-mail:
|
・Application for Certificate [Download of application for Certificate(Format)]
・Copy of ID (driver's license, health insurance card, passport, etc.)
・Return envelope(affix a stamp and write your name and address)
|
* The subject line of the e-mail should be "Request for Certificate Issuance".
* Please send a return envelope(affix a stamp and write your name and address) to Educational Affairs Section GSIS.
The certificate will be sent in the return envelope.
If you changed your name after graduation:
Please submit an official document (issued within the last 3 months) showing both your former and current names.
Please note that certificates will be issued using only your former name.
Postage for Domestic Mail
・Add 300yen postage stamps if you wish express mail delivery.(Only if sending to an address in Japan)
・As a rule, transcripts are "strictly sealed".
* "Strictly sealed" means that the certificate is placed in an envelope and glued so that its contents cannot be opened.
| Standard size (Long type -3: 23.5cm x 12cm) up to 50g | 110yen (3-4 copies) |
|---|---|
| Non-standard size (Square type -2: 33.5cn x 23.8cm) up to 100g | 140yen |
If applied by proxy
・Enter the name of the proxy in the "Name of proxy" field on the Google Form or the application for Certificate.
・Submit a copy of both the proxy's and the student's ID.
Application From Overseas
Please send the following required documents to Educational Affairs Section GSIS.
Sending method is only by EMS (Express Mail Service)
required documents
* Documents 1) and 2) can also be submitted via the Google Form.
Google form
|
Sending by EMS
1)Application for Certificate Please indicate that you wish to receive EMS (Express Mail Service). 2)Copy of your ID (driver's license, health insurance card, passport, etc.) 3)Return envelope(affix a Japanese stamp for the EMS) Please prepare a square type-2 size(33.5cn x 23.8cm) envelope. *EMS labels will be provided by the GSIS office. *Please email us your sending address, country, postal code, and phone number to be included on the EMS label. *Only those residing overseas who are able to prepare Japanese stamps, or who can apply through a proxy in Japan, should submit an application using the information above. |
・Please check the Japan Post website for EMS (Express Mail Service) rates and prepare Japanese stamp.
・Return postage stamps must be Japanese stamps.
*Overseas stamps are not acceptable.
・Please apply well in advance, as it takes time to mail the application overseas.
Commission charge
A commission charge is unnecessary. Please bear the mailing cost only.
Issuing days (excluding Saturday, Sunday, and public holidays)
- Certificate in Japanese / 2 days after acceptance
- Certificate in English / About 1week after acceptance
・If mailing overseas, it may take an additional week. Please apply well in advance.
・Certificate requests received during the summer and New Year holidays will be processed and issued after the holiday period.
・Please note that it may take up to 10 days from the date of receipt to the date of dispatch of certificates for those who completed their studies before March 2003 (March 2004).